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Microsoft Outlook Cheat Sheet: Tips And Shortcuts

The technically savvy amongst you will be familiar with the treasures of keyboards shortcuts available throughout the Microsoft Office suite. This article will highlight some neat keyboard shortcuts and useful tips in Outlook.

Tips
Here are a few simple tricks that are often overlooked:

Create a Cool Signature
Signatures save time through typing repetition and look professional, but their true value lies in the promotion of a brand - this could be your business or yourself!

Just follow these simple steps:

Select "Options" from the "Tools" menu.

Select the "Menu" tab then hit the "Signature" button.

From the Create Dialogue box, select the "New" button.

Type your name and hit "Next".

In the signature box, enter information such as your name, address, phone number, business name, email address & website.

Change the Look of Unread Messages
Outlook, by default, highlights unread messages in your Inbox with a bold font. You can change this font so it stands out more to a different font type, colour or size. Tell a colleague so there are no more excuses for missing important emails!

To do this, follow the easy guidelines below:

Select "View" then "Current View" and finally "Customize Current View" whilst you are in you inbox.

Then hit the "Automatic Formatting" button.

Select Unread Messages and then click on "Font".

You will then be able to change the settings. Click "OK" when finished.

Important emails that require reviewing again can be marked as unread by right clicking the email message and selecting "mark as unread".

Automatically Archive Old Mail using Outlook AutoArchive
This handy and easy to use tool automatically moves old messages to archive. All you have to do is specify how often you would like it done, and Outlook takes care of the rest.

To turn on AutoArchive, follow the steps below:

Select "Tools" and then "Options".

Then select the "Other" tab and hit the "AutoArchive" button.

Specify how often you want Outlook to Archive old messages.

Check all other details such the archive folder and hit "OK" when ready.

Shortcuts
It is true to say the keyboard really is faster than the mouse for an array of commonly used tasks. The mouse operates in the sluggish point, select and click manner. It's a bit like the tortoise and hare story, but this time the hare (your fingers) never gets tired!

Here is a list of speedy keyboard shortcuts that will knock seconds off that slovenly mouse. There is no need to try remembering them all - only the ones that you use on a regular basis.

Messages
Check for new messages "Ctrl + M"
Create a new message "Ctrl + N"
Reply to a message "Ctrl + R"
Reply to all "Ctrl + Shift + R"
Forward a message "Ctrl + F"
Print an item "Ctrl + P"
Contacts
Display address book "Ctrl + Shift + B"
Create a new contact "Ctrl + Shift + C"
Create a new Distribution List "Ctrl + Shift + L"
Create new appointment "Ctrl + Shift + A"
Organizing
Delete an item "Ctrl + D"
Create new folder "Ctrl + Shift + E"
Move items to folder "Ctrl + Shift + V"
Create New Office Document "Ctrl + Shift + H"
Searching
Advanced Find "Ctrl + Shift + E"
Calendar
Go to today"s date "Alt + D"
Go to a date "Ctrl + G"
Move to appointments on current date (hit enter twice to open item)
Display the current week "Alt + -" (minus)
Display the current month "Alt + ="
Misc.
Open Help "F1"
Open Find dialog or Find pane "F3"
Expand dropdown menus, use arrow keys to select from list "F4"
Refresh the current window (Outlook 2003) - Send/Receive in older versions "F5"
Move to next window element "F6"
Run spell check "F7"
Send/Receive "F9"

About the Author

Author is certified Microsoft Office trainer, for a company that is UK leader in Microsoft training.
For more information on Outlook Training, visit http://www.microsofttraining.net

I got my arrows cut to the wrong length will it effect my shooting?

I got my arrows cut to 28" inches but my draw length is 27". My bow is sighted in with 27" arrows, I have the same grain of tips and broad heads. Will this effect my shooting enough that I shouldn't hunt with them? I shoot anywhere from 10 to 50 yards.

They can be used but you will need to resight your bow. The extra inch will cause the arrows to hit just a tad low, and the extra inch will effect the spine weight of the arrow just a tad making it become just a little weaker (more flexible) causing it to hit to the right just a tad.But the effects of the extra inch will be a bit more apparent when you shoot broad heads. Therefore, reset the sights on your bow.

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